Program Analyst at Veterans Health Administration

About the role

The incumbent of this position is responsible for the day to day building operations and maintenance of leased administrative and clinical space for the Ann Arbor Veterans Health System. Incumbent will assist with the day-to-day management of facility operations and building operating systems supported by the VA. This position is located at the LTC Charles S. Kettles VAMC in Ann Arbor, Michigan. Duties may include, but are not limited to: Building Management and Operations - 60% Responsible for the day to day operation and maintenance of Ann Arbor Veterans Health Systems Community Based Outpatient Clinics. Initiates and serves as the Contracting Officer's Representative (COR) for property leases and a variety of building maintenance and repair contracts and coordinates with a variety of service providers who perform work at the CBOC's. Develops statements of work, contract specifications, and cost estimates for repairs and improvements to systems and services, monitor and evaluate contractor performance. Evaluates, develops and recommends a course of action for coordination on decisions involving changes or alterations to facilities and utilization. Will manage the work order system for all leased spaces to ensure VA provided maintenance is completed on a timely basis. Assist with the day-to-day management of facility operations and building operating systems supported by the VA. Regularly engage property owners/managers/contractors to review lease building systems to ensure they are functioning as designed and are in good working order; including HVAC, electrical, energy management, fire safety and plumbing. Review actions and provide advice, guidance in compliance with current regulations to property lessor, facilities management, and executive leadership on immediate needs and future operations in comprehensive written reports and presentations. Advises the Chief of Facilities Management regarding assignment and use of facilities, regulatory requirements and directives and policies. Will ensure all Environment of Care discrepancies involving facilities operations are addressed and completed through use of work orders or the building owner. Coordinate with individual facility governmental entities, maintain current working knowledge of local and federal code regulations including FDA, health department, energy management, CFR, OSHA, and FPMR (Facility Property Management Regulations) impacting building operations. Responsible for facility plans to accommodate constantly changing missions, organizational realignments, activation of emergency operations, and assignment of new or additional equipment which in turn requires additional or different facility space Establishes rapport with contacts to obtain information and to influence, motivate or persuade individuals and/or groups in the use and disposition of facilities. Serves as leader, organizing and directing operations, when studies and analyses are of such scope that they require a team effort. Identifies facilities issues and coordinates with the Chief of Facilities Management on matters relating to disposal, retention, or maintenance. Research, analyze, and prepare reports to Facilities Management and Planning to operate facility assets at their most effective level based on building conditions and life-cycle cost analysis Administrative and Analysis- 30% Reviews and certifies invoices for contract facility support for a variety of facility supportive vendors. Analyzes and evaluates facility maintenance, security, and safety by determining specific requirements and implementing programs based on the needs, interests and level of detail needed to satisfy a wide variety of user requirements. Provide reports, analysis, and recommendations to align with and positively impact future operations; apply analytical reporting to both existing and planned lease buildings to FMS, ELT, or appropriate service. Prepare correspondence for the signature of Facilities Management and VA executive leadership addressing facilities and leasing program issues. Prepare various reports dealing with organizational and functional issues. Prepare and sign, in accordance with established supervisory policies, routine correspondence as directed. Leasing- 10% Initiates and serves as the Contracting Officer's Representative (COR) for property leases and a variety of building maintenance and repair contracts and coordinates with a variety of service providers who perform work at the CBOC's. May be required to write supplemental lease agreements in order to meet current or future needs. Customer requirements must be cross-checked, analyzed and interpreted to obtain accurate, relevant information on factors such as clinical need, work flow, staffing, mission, location and type of equipment required to meet user needs for healthcare requirements/regulations, energy management, long-range and short-term building requirements, the host activity construction and maintenance program. Work Schedule: Monday-Friday 0730-1600 Telework: This position is not authorized for telework. Virtual: This is not a virtual position. Position Description/PD#: Program Analyst/PD921630 Relocation/Recruitment Incentives: Not authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/28/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Developing statements of work, contract specifications, and cost estimates for repairs and improvements to systems and services, monitor and evaluate contractor performance; Researching, analyzing, and preparing reports to Facilities Management and Planning to operate facility assets at their most effective level based on building conditions and life-cycle cost analysis; Conducting research on a variety of technical and administrative support topics. Findings and recommendations of such research will be provided to supervisors, and or other FMS/VA officials; Initiating and serving as the Contracting Officer's Representative (COR) for property leases and a variety of building maintenance and repair contracts and coordinates with a variety of service providers who perform work at the CBOC's. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: Work is performed indoors in an office environment. There is considerable walking and climbing ladders and stairs to conduct investigative analysis on condition of facility equipment. Incumbent will regularly receive, store, and ship items up to 40lbs. Incumbent is expected to use hand tools and office equipment to maintain the facilities A pre-placement physical examination is not required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.