Administrative Officer at Veterans Health Administration

About the role

The incumbent in this position services as the primary administrative official for Geriatrics and Extended Care (GEC) Services and provides administrative leadership support and guidance to the Chief, GEC. The incumbent provides for the overall administrative management for the service in such areas as budget and fiscal, supplies and equipment management, contract management, human resources management, strategic planning and program evaluation. Incumbent is responsible for the accomplishment of GEC Services' administration functions and acts as the primary participant in the development and implementation of both long and short-range policy and planning efforts. Develop and implement standard operating procedures or other guidelines for the performance of recurring operations. Make day-to-day observations of the progress of work and adjust priorities to meet requirements. Works closely with the clinical staff and provides training on administrative rules and/procedures as they apply to clinical operations. Ensures subordinate personnel are competent to perform their duties and provide training related to operations and safety. Provides budgeting and financial management services for GEC Services. This includes budget formulation, justification, execution, monitoring, financial management and financial reporting. Provides advice to Chief, managers and personnel on budget and finance issues. Reviews budget estimates submitted by managers/supervisors, analyzes program plans and information to determine base resource levels required, and identifies need for changes. Make analyses of program reports, financial statements and other accounting data, correlating and verifying information. Manages procurement and contracting for GEC Service. This may include preparing procurement requests, evaluating proposals for work, serving as the Contracting Officer's Technical Representative (COTR) for procurements, and/or maintaining procurement and contract records. Represents the organization with respect to contract changes, adjustments, or settlements and assists with the resolution of contractor claims, delays or suspension of work. Determines when contract termination is warranted and works to affect it. Plans, develops, and provides personnel management assistance for GEC Service in coordination with the Human Resources Management Office (HRMO). Performs or oversees the full range of human resources requirements. Acts as the liaison to and cooperates with the HRMO to accomplish and/or resolve personnel-related matters. Provides advice and assistance to managers and supervisors concerning personnel processes and procedures and assists managers and supervisors in projecting staffing needs, writing position descriptions, developing job analyses, preparing performance plans and appraisals, processing training requests, or drafting and implementing disciplinary and/or adverse actions. Adheres to all HRMO policies and union guidelines. Performs other related duties and functions as assigned. Work Schedule: Monday - Friday 8:00 A.M. - 4:30 P.M. Compressed/Flexible: Authorized Telework: This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD089780 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/27/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: collecting data from multiple sources, tracking, and preparing reports; serving as program and equipment resource manager; coordinating administrative investigations and Joint Commission reviews, performing personnel management functions to include recruitment, staffing, performance appraisals/standards, pay/leave administration, and training; and coordinating workload and developing schedules. Coordinating, preparing, and maintaining organizational and functional charts. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Ph.D. or equivalent doctoral degree, OR 3 full years of progressively higher-level graduate education leading to such a degree, OR LL.M., if related. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience and education beyond some specialized experience equivalent to the GS-9 grade level but less than one year, and I have more than 1 year, but less than 3 years of graduate education as stated above. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.