Administrative Officer at Veterans Health Administration

About the role

The purpose of this Administrative Officer position is to oversee the administrative aspects of the research program at Dayton VA Medical Center (VAMC), which reports directly to the Associate chief of Staff (ACOS) for Education & Research at Dayton VAMC. The following are duties of the position: Oversee all administrative functions of the Dayton VAMC research program. Develops and implements policies, interprets directives, and advises senior management. Guides investigators with funding proposals and ensures regulatory compliance. Manages HR tasks: recruitment, performance appraisals, training, and supervision of staff. Handles budgeting and financial management formulates, tracks, and reports research budgets from various funding sources. Leads procurement and contracting oversees purchasing, contract management, and equipment inventory. Monitors equipment and space: reviews use, maintenance, and renovation/construction needs. Serves on research and safety committees (consultative, non-voting). Acts as liaison and public relations representative for the Research Service. Performs other duties as assigned by ACOS for Research. Work Schedule: Monday-Friday, 8:00 am-4:30 pm. Position Description/PD#: Administrative Officer/PD464660 To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/26/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Preferred Experience: Has submitted research grant applications including ORD Merit Reviews resulting in funding. Has managed budget for grants and awards including ORD Merit Reviews. Has experience running human research programs at VA medical center including collaborative research with university affiliates. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Works with principal investigators in developing and processing research funding proposals Reviews, analyzes, and implements all policies and regulations that affect and/or govern research operations Deals with individuals, academic institutions, service organizations, granting agencies and the public at large. Directs the personnel management operations for the research program First level supervisory personnel management over clinical, administrative, clerical, and technical staff Maintains awareness of and information about the overall status of financial resources for the office Reviews equipment requests from principal investigators for compliance with original research funding proposals, duplication, cost factors, etc., and recommends changes For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.