Program Support Assistant (OA) at Veterans Health Administration

About the role

The Program Support Assistant provides comprehensive administrative support to the Chief of Environmental Management Service (EMS) within the Central Texas Veterans Health Care System (CTVHCS). Major Duties include, but not limited to: Prepares annual budget estimates. Prepares, receives, analyzes, and records purchase requests. Submits funding requests as required. Performs monthly/quarterly reconciliation of all accounts to ensure accounting data and purchase orders balance. Advises and informs EMS Chief of any irregularities in purchase orders. Creates files and maintains contract records. Coordinates, compiles, and prepares reports. Develops and maintains a thorough quality management program Serves as a consultant to the Chief and Assistant Chief of EMS concerning implementing and maintaining a waste program. Serves as Assistant Information Security Office for the service. Attends meetings as directed. Provides education/training that addresses automated information systems security issues. Reviews both incoming and outgoing correspondences. Maintains EMS Chief's calendar, scheduling appointments, and managing suspenses. Participates in section meetings. Submits travel requests, assists with scheduling trips, making reservations, and filing subsequent expense reports. Work Schedule: Monday - Friday; 8:00am - 4:30pm Telework: Not Authorized Virtual: This is not a virtual position. Position Description/PD#: Program Support Assistant (OA)/PD043520 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/26/2026. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: conducting audits in accordance with directives and compliance guidelines; validating data for accuracy; compile data into charts/graphs for review; create correspondence, audits, reports and graphs utilizing a variety of computer program; identify discrepancies and errors during audits; provide/submit requested information to ensure all due dates are met in a timely and satisfactory manner; perform data entry, collection, validation from varies sources to create data; experience with clerical and administrative procedures; use initiative to follow-up on action items and time-sensitive issues with appropriate staff members. Required: Driver's License - Must possess a valid, state driver's license. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.